AIM - Document Tracking system

Introduction

Your boss needs the papers of a long lost customer ...he is standing in front of your desk, accompanied by the prodigal customer himself.....can you retrieve the document that minute?

• Can you get hold of a 5-year-old document in 5 minutes?
• Do you know when all your statutory documents are due for renewal?
• Is somebody alerting you beforehand about expiry dates of your customer's documents?
• Can you pull a report on the status of all your documents as of today, sorted by due date or by customer?
• Can you retrieve and view all the documents without getting up once from your desk?

It's time to end the mundane task of storing, retrieving and renewing those huge piles of documents! The answer to your problem is AIM - a document management system.
Back to top

AIM® product scope

• Facility to scan and store documents
• Ability to track whereabouts of documents within the organization during or after the life span of the document.
• Notification of check-in and check-out of documents to respective Custodians & approval authorities
• Provision to maintain all versions of a document
• Facility to easily link related documents
• Archival of documents whose lifespan is over
• Automatic alerts to inform expiry/ renewal dates.
• Facility to exchange mails internally
• Comprehensive reports on users, expiry/renewal, customer wise, document wise, branch wise, Check in & check out activities
• Permission to access documents based on group and individual rights
• Ability to interface with required software applications
  

Back to top

AIM® objectives & benefits

Efficient document tracking– AIM provides an efficient document tracking system. It keeps track of check-in and check-out activities on every document including the users who have viewed and made changes to it.

Speedy document retrieval – It’s unique indexing features lets you retrieve documents in a matter of seconds. It’s ability to scan lets you retrieve and view documents at your desk.

Timely document renewal –AIM has inbuilt automatic reminders that alerts user/ custodian on document renewal, revalidation and expiry beforehand.

Secure document storage – Access to documents is provided based on group and individual rights. It’s version control system enables you to retrieve all the versions of the document.

Back to top

Target customers

Any corporate organization/ bank that have a huge number of documents that that have to be stored, retrieved and renewed at timely intervals can use AIM.

Back to top